![]() The structure of a committee meeting is a lot like an open board meeting - members are given anywhere from 7-30 days notice and a lead committee member will be responsible for taking minutes. Most committee meetings are open to all community members and those that may want to become more involved. Typically, each committee is required to conduct periodic meetings as they feel necessary or according to their given HOA guidelines. Created by a subset board of directors, a committee may include one or more non-director members. Examples include groups such as a welcome or social committee. Most HOAs will have a set of committees that focus on lower-level projects within the needs of the HOA community.For example, “an executive session was held last week and the board of directors discussed issues related to legal property damage.” In this case, minutes are not available to members - only discussions that the minutes took place are mentioned during an open board meeting. ![]() Due to the sensitivity of the information, board members may also initiate voting during an executive session. Topics of discussion include private matters, ongoing litigations, disciplinary actions, or personal issues. Executive sessions are typically conducted behind closed doors by the direction of the board of directors - HOA community members are usually not invited.Minutes are taken by the board of directors and made available to all members. On average, annual meetings are given 30 days’ notice before the meeting. ![]() This is where the board of directors will present their annual budget, committee reports, newly elected board members, and any upcoming projects. As an open meeting with all members, the focal point of the meeting is to discuss larger-scale issues.
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